Most guest lists start in a spreadsheet. The importer reads it, shows you exactly what it will do, and texts nobody unless you tick the box.
Step by step
- Open Guests and choose Import. Pick where the list comes from: Zola, Joy and The Knot have their own export steps, and More sites lists Paperless Post, RSVPify, Luma, Eventbrite, Posh, Partiful and Minted. For anything else, choose Another spreadsheet.
- Put one person per row with a header row on top: name, email, phone, address, household. Column names don't have to match ours.
- From Google Sheets, use File → Download → Microsoft Excel (.xlsx) or Comma-separated values (.csv), then upload that file. Numbers works the same way with Export.
- Drop the file in. CSV, Excel (.xlsx) and OpenDocument (.ods) are read, up to 1.9 MB and 5,000 rows.
- Review your spreadsheet: the preview counts guests to add, guests already on your list and skipped rows. Needs a look lists rows to check, and any column we couldn't place can be matched to the right field or dropped.
- Invite the new guests who haven't RSVP'd yet is off by default. Leave it off to import quietly and send later; turn it on to text them as part of the import.
- Confirm. The guests land on your list with their households, tags and any RSVPs your old site recorded.
Good to know
- No column is dropped silently: a header we don't recognise is kept on the guest as a tag.
- Guests already on the list are matched and not added twice.
- The import counts against the event's guest limit. If the new guests would go over it, the preview says so before anything is saved.
- A live Google Sheet that mirrors your guest list is a different thing: a one-way sync from Addressed to a Sheet, under Integrations, on the Studio and Business plans.
Related guides
- Add guests and send the first text: One guest or a whole spreadsheet, the text preview, and what each status means.
- Meals, plus-ones and dietary notes: Turn them on once; guests answer by text or on their page.
- Create your event: The five-step wizard: basics, details, how you will reach guests, milestones.
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