Event Planning Timeline and Communication Checklist
Budget and venue at ten to twelve months, vendors and save the dates at six to eight, invitations at two months, and final counts at one month.
RSVP milestones
Save the date six to eight months out, invitations at ten to twelve weeks, a first reminder wave at four to six weeks, a final wave at two to three weeks, and headcount lock at ten to fourteen days.
Guest communication checklist
Save the date, invitation with deadline, meal and dietary collection, two reminder waves, a logistics update, day-of communication, and a post-event thank-you.
See also the event message templates and how to collect guest addresses.