24 things to ask your guests and settle, from a year out to the week of the wedding: passports, the room block cutoff, an RSVP for each event, meal choices, shuttles and how to reach everyone abroad.
Every item below, grouped by when to do it. Leave your email on the page to see what to ask and why, and to download the two-page PDF.
01 / 9–12 months out: Before the save-the-dates
- Decide the shape of the weekend
- Collect every guest's mailing address
- Get a real name for every plus-one
- Ask international guests to check their passports
- Size the room block and note its cutoff date
02 / 4–8 months out: While guests book travel
- Ask where each guest is staying
- Remind guests of the room block cutoff
- Ask how each guest wants to be reached during the trip
- Ask about travel conflicts
03 / 2–3 months out: Invitations and RSVPs
- Send invitations with one place to answer
- Set the RSVP deadline before the venue's final count
- Collect an RSVP for each event
- Collect meal choices for each hosted meal
- Ask about dietary needs and allergies
- Ask about accessibility
- Ask who needs an airport transfer, and when they land
04 / The month and week of: Final logistics
- Chase whoever hasn't answered
- Send the final details in one message
- Text shuttle times to the guests on each run
- Answer the repeat questions once
- Have a plan for changes
05 / After the wedding: Wrapping up
- Send thank-you notes to the addresses you collected
- Share one photo album link
- Keep the guest list
Addressed texts your guests and collects RSVPs for each event, meal choices, dietary notes and mailing addresses in one list. Free for one event with up to 75 guests.